Invite vendors to submit bids online and save hours of time.
If you send items for bids you know that preparing a bid package for each vendor can be a time consuming process. You may have vendors bid on different groups of items, each requiring a different document. If a change is made at the last minute, these documents have to be updated and sent again. With Specify your vendors respond and enter their bids online. Every spec they see is always up to date. They submit quotes online right away and the bid and award cycle is completed in days, not weeks.
Award the best bids with a clear analysis screen.
Choose the right bid in a way that's better than any spreadsheet. Vendors enter the information themselves, so you never have to re-enter their responses. You can filter items and see direct comparisons for each vendor. The freight, packaging and other costs are automatically calculated. View response details and see country of manufacture, lead time, warranty or comments. And with one click you can award the bid.
Write purchase orders without writing.
You can track purchases that have been made just by entering a date and quantity information. If you need to create purchase orders, just add shipping and bill to addresses, terms and you're done. Specifications are automatically included, so you don't have to re-enter them or import them from another system.
Accounting so easy you'll (almost) like it.
You don't need separate software to manage your finances. Most accounting systems are designed to work for every kind of business. Specify was designed around your business. Track every expense, and invoice, and never have to re-enter spec information since it's already there. Store and track the deposits you receive so you can easily see profitability. You can invoice clients for your own client fees as well.
When you need to be offline, export your data.
Export specs and information into other formats to review or share with others offline. Information can be downloaded in PDF or spreadsheet (XLS) formats.
We've got you safe and secure with SSL and data backups.
All Specify accounts are accessible over https with 256-bit SSL encryption. We also perform daily data backups to keep your information safe.